Video Preparation and Upload Instructions
In order to maximize the exposure for your paper, to account for different learning and participation styles, and to allow for interactive and engaging discussions with fellow attendees, each paper will be presented in several ways:
- Pre-recorded video that will be available at all times during the conference and will also be available afterwards on the Signal Processing Society Resource Center, and
- a standard in-person lecture or poster presentation.
Every paper must have a pre-recorded video uploaded!
Video & other media Submission
The instructions for uploading the video and other optional media are as follows:
Deadline: 1 October 2023
In addition to the video and poster presentations, ICIP 2023 allows authors to upload other types of media to be used with the virtual presentation.
| Type | Description | Required |
|---|---|---|
| Video Presentation | An MP4 video of 5 to 15 minutes, of your presentation. Please read the Video Preparation Instructions for more detailed formatting requirements. | Required |
| Text Transcription | A text transcription of your video presentation, following the WebVTT format. If provided, this will be used to enable the closed-caption feature in the video playback. Create a WebVTT file at https://www.vtt-creator.com/ | Optional |
| Slides | A PDF file containing your presentation slides or notes. | Optional |
| Photograph | A single photograph of the presenter or authors. Dimensions should be no larger than 1024 pixels in either height or width, and should be in PNG or JPEG format only. | Optional |
Only ONE file of each type may be submitted. New uploads will REPLACE existing uploads of the same type.
Authors will be required to electronically sign a Consent and Release statmement, which grants the IEEE Signal Processing Society the permission to receive, display, and archive the media files submitted for use during ICIP 2023.
After you have prepared your MP4 video file, PDF poster file, and any of the other optional media click the Upload Media button below and login with your Paper Number and Paper Password found in your paper submission confirmation email or the review results acceptance notification email.
If you have any questions, please email icip2023@cmsworkshops.com
Pre-recorded Video Instructions
The idea behind the pre-recorded video is to provide attendees with a way to gain some insight into your contributions that is engaging, but does not require live interaction. This video will be posted within your assigned session on the IEEE ICASSP 2021 on-demand virtual platform, and will subsequently be made available through the Signal Processing Society Resource Center.
We are aware that each of you may have a different idea on how best to engage your audience, and we are happy to provide you with some flexibility to explore that. However, we are also aware that guidelines will be helpful to ensure a uniformly excellent experience for all. With that in mind we would like to establish the following minimum expectations:
- A brief introduction on a web cam, followed by
- A voice over slides presentation
There are a number of ways in which this minimum expectation could be enriched, and you are encouraged to consider them. These include having a video of the presenter in the corner of the slides, including animations that illustrate the concepts that underlie the work, including videos of practical implementations, and incorporating other techniques associated with the best practices of online pedagogy. If you would prefer not to include the brief on-camera introduction, we will understand.
We are also aware that each of you may have a different idea on the optimal duration of a pre-recorded video for the purposes of engaging online attendees with your work, and we are also happy to offer you some flexibility to select the length. However, our expectations are that your presentation video will be:
- A minimum of 5 minutes in duration, and
- A maximum of 15 minutes in duration.
Video Specifications
The technical requirements of the video are as follows:
- Duration: At least 5 minutes and at most 15 minutes. Within that interval, choose a duration that you feel will best engage your audience
- File size: 200MB max
- Video file format: mp4
- Dimensions: Minimum height 720 pixels, aspect ratio: 16:9
Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.
Please be sure the video includes the title of the paper, the authors, and a mention to IEEE ICIP 2023.
Tools for preparing the video
You can prepare your video using any recording and editing tool that will produce an output that will meet the above specifications. One simple way to record the presentation would be to use a video conferencing tool to record the content displayed by your computer screen and your voice recorded by the computer microphone, or an external microphone. In that way, you can show your face via webcam and display your slides as you talk. You can use any meeting software, as long as you get a good quality recording and your final file is in the MP4 format. Based on our experience, we recommend the use of Zoom, but the choice is yours. You may wish to edit the video after having recorded it. Here are some links to instructions on recording a meeting on common platforms:
- WebEx: Video Conferencing - Record a Cisco Webex Meeting
- Google Meet: Record a video meeting - Meet Help
- Zoom: Local Recording – Zoom Help Center
- Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
- Microsoft Teams: Record a meeting in Teams - Office Support
- For authors located in regions without access Zoom for free, use of the free software OBS, which allows also to capture simultaneously yourself while speaking and your slides: https://obsproject.com/
You can also use the two-step method covered below:
Create Voice Over Power point and convert to MP4
Tips for recording
- Check that your final video and audio plays directly in common web browsers like Chrome/Chromium, Firefox, etc. by dragging the video file onto a browser window. You may need to re-encode the video file with different parameters if there is no audio or video portion played on the web browser.
- Use as quiet an area as possible.
- Avoid areas that have echo:
- Rooms should be fairly small;
- Sound dampening with carpeting, curtains, furniture.
- Hardline internet connections are highly recommended, but if unavailable, a strong Wi-Fi connection should do the job.
- A good headset with a microphone set close to your mouth BUT away from direct line of mouth to reduce “pops”. Try to avoid using default, built-in microphones on your computer, if possible.
- Do a test recording of a couple of minutes and review the sound and picture quality, in the MP4 format, and check the bit rate before recording your entire presentation. Make adjustments as needed.