The DSW 2019 paper submission and review process is being conducted in a
manner similar to other IEEE Signal Processing Society workshops:
Authors who wish to participate in the conference will create documents
consisting of a complete description of their ideas and applicable research
results with up to four (4) pages for technical content, including figures and tables, and one (1) page for references, for a maximum total of five (5) pages. Papers with a major experimental component are allowed to have up to six (6) pages of technical content (for a maximum total of seven (7) pages), provided that the two additional pages are only used to describe the datasets, simulations and methodology in detail, so that the experiments can be reproduced. If additional material is needed, authors are welcome to publish extended versions of their papers (including the additional/supplemental) material on SigPort, arXiv or any other online repository.
Submit the paper and copyright form electronically. This paper submission
must be submitted in final, publishable form before the submission deadline
Check the DSW 2019 website for the status of your paper.
Paper submissions will be reviewed by experts selected by the conference
committee for their demonstrated knowledge of particular topics. The
progress and results of the review process will be posted on this website,
and authors will also be notified of the review results by email.
Prepare a lecture or poster presentation following the guidelines
included in this document.
The review process is being conducted entirely online. To make the review
process easy for the reviewers, and to assure that the paper submissions will
be readable through the online review system, we ask that authors submit paper
documents that are formatted according to the Paper Kit instructions included
Papers may be up to four (4) pages for technical content, including figures and tables, and one (1) page for references, for a maximum total of five (5) pages. Papers with a major experimental component are allowed to have up to six (6) pages of technical content (for a maximum total of seven (7) pages), provided that the two additional pages are only used to describe the datasets, simulations and methodology in detail, so that the experiments can be reproduced. If additional material is needed, authors are welcome to publish extended versions of their papers (including the additional/supplemental) material on SigPort, arXiv or any other online repository.
Papers must be submitted by the deadline date. There will be no exceptions.
Accepted papers MUST be presented at the conference by one
of the authors, or, if none of the authors are able to attend, by a qualified
surrogate. The presenter MUST register for the conference at
one of the non-student rates offered, and MUST register before
the deadline given for author registration. Failure to register before the
deadline will result in automatic withdrawal of your paper from the conference
proceedings and program.
Deadlines and Important Dates
The deadline for submitting papers is February 17, 2019 at 23:59:59 on the International Date Line. After this date/time, no new submissions will be accepted.
Paper due date
February 17, 2019
March 15, 2019
Paper Camera ready version due
April 2, 2019
Please make sure to put the conference name (DSW 2019) and the paper
number that is assigned to you on all correspondence.
Additional questions regarding submission of papers should be directed to the following address:
Conference Management Services, Inc.
2711 Pierre PL
College Station, TX 77845, USA
(979) 846-6900 [fax] email@example.com
Part II: Preparation of the Paper
Use the following guidelines when preparing your document:
LENGTH: You are allowed up to four (4) pages for technical content, including figures and tables, and one (1) page for references, for a maximum total of five (5) pages. Papers with a major experimental component are allowed to have up to six (6) pages of technical content (for a maximum total of seven (7) pages), provided that the two additional pages are only used to describe the datasets, simulations and methodology in detail, so that the experiments can be reproduced. If additional material is needed, authors are welcome to publish extended versions of their papers (including the additional/supplemental) material on SigPort, arXiv or any other online repository. Any documents that exceed these limits will be rejected.
LANGUAGE: All proposals must be in English.
MARGINS: Documents should be formatted for standard
letter-size (8-1/2" by 11" or 216mm by 279mm) paper A4-size is
also acceptable. Any text or other material outside the margins specified below
will not be accepted:
All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9
inch) image area.
The left margin must be 19 mm (0.75 inch).
The top margin must be 25 mm (1.0 inch), except for the title page
where it must be 35 mm (1.375 inches).
Text should appear in two columns, each 86 mm (3.39 inch) wide with 6
mm (0.24 inch) space between columns.
On the first page, the top 50 mm (2") of both columns is reserved for
the title, author(s), and affiliation(s). These items should be centered
across both columns, starting at 35 mm (1.375 inches) from the top of the
The paper abstract should appear at the top of the left-hand column of
text, about 12 mm (0.5") below the title area and no more than 80 mm
(3.125") in length. Leave 12 mm (0.5") of space between the end of the
abstract and the beginning of the main text.
A format sheet with the margins and placement guides is available in the
following file formats:
PDF file (When you print this file, make sure the "shrink to fit" box is not checked!)
These files contain lines and boxes showing the margins and print areas. If
you print one of these files, then stack it atop your printed page and hold it
up to the light, you can easily check your margins to see if your print area
fits within the space allowed.
Face: To achieve the best viewing experience for the
review process and conference proceedings, we strongly encourage authors to
use Times-Roman or Computer Modern fonts. If a font face is used that is not
recognized by the submission system, your proposal will not be reproduced
Size: Use a font size that is no smaller than 9 points
throughout the paper, including figure captions. In 9-point type font,
capital letters are 2 mm high. For 9-point type font, there should be no more
than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75
lines/cm (7 lines/inch) will make the proposal much more readable. Larger
type sizes require correspondingly larger vertical spacing.
TITLE: The paper title must appear in boldface letters and
should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must
be representable in the Unicode character set. Also try to avoid uncommon
acronyms in the title.
AUTHOR LIST: The authors' name(s) and affiliation(s) appear
below the title in capital and lower case letters. Proposals with multiple
authors and affiliations may require two or more lines for this information.
The order of the authors on the document should exactly match in number and
order the authors typed into the online submission form. ASRU does not perform
blind reviews, so be sure to include the author list in your submitted paper.
ABSTRACT: Each paper should contain an abstract of
approximately 100 to 150 words that appears at the beginning of the document.
Use the same text that is submitted electronically along with the author
INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated
BODY: Major headings appear in boldface CAPITAL letters,
centered in the column. Subheadings appear in capital and lower case, either
underlined or in boldface. They start at the left margin of the column on a
separate line. Sub-subheadings are discouraged, but if they must be used, they
should appear in capital and lower case, and start at the left margin on a
separate line. They may be underlined or in italics.
REFERENCES: List and number all references at the end of
the document. The references can be numbered in alphabetical order or in order
of appearance in the paper. When referring to them in the text, type the
corresponding reference number in square brackets as shown at the end of this
sentence . The end of the document should include a list of references
containing information similar to the following example:
 D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.
ILLUSTRATIONS & COLOR: Illustrations must appear within
the designated margins. They may span the two columns. If possible, position
illustrations at the top of columns, rather than in the middle or at the
bottom. Caption and number every illustration. All halftone illustrations must
be clear in black and white. Since the printed proceedings will be produced in
black and white, be sure that your images are acceptable when printed in black
and white (the CD-ROM and IEEE Xplore proceedings will retain the colors in
PAGE NUMBERS: Do not put page numbers on
your document. Appropriate page numbers will be added to accepted
papers when the conference proceedings are assembled.
Part III: Submission and Review of the Paper
The review process will be performed from the electronic submission of your
paper. To ensure that your document is compatible with the review system,
please adhere to the following compatibility requirements:
The 'IEEE Requirements for PDF Documents' MUST be
followed EXACTLY. The conference is required to ensure that documents
follow this specification. The requirements are enumerated in:
Papers must be submitted in either PostScript (PS) or Adobe's Portable Document
Format (PDF) format.
must not have Adobe Document Protection or Document Security enabled,
must have either 'US Letter' or 'A4' sized pages,
must be in first-page-first order, and
must have ALL FONTS embedded and subset.
ALL FONTS MUST be embedded in the PDF file.
There is no guarantee that the viewers of the paper (reviewers and those who
view the proceedings CD-ROM after publication) have the same fonts used in the
document. If fonts are not embedded in the submission, you will be contacted
by CMS and asked to submit a file that has all fonts embedded. Please refer to
your PDF or PS file generation utility's user guide to find out how to embed
Information for LaTeX users
Generating a PostScript file is straightforward for all LaTeX
packages we are aware of. When preparing the proposal under LaTeX, it is
preferable to use scalable fonts such as Type I, Computer Modern. However,
quite good results can be obtained with the fonts defined in the style file
recommended above (spconf.sty).
PDF files with Postscript Type 3 fonts are highly discouraged. PDF and
PostScript files utilizing Type 3 fonts are typically produced by the LaTeX
system and are lower-resolution bitmapped versions of the letters and figures.
It is possible to perform a few simple changes to the configuration or
command-line to produce files that use PostScript Type 1 fonts, which are a
vector representation of the letters and figures.
For most installations of LaTeX, you can cause
dvips to output Type 1 fonts
instead of Type 3 fonts by including -Ppdf option to
dvips. The resulting PDF file will
reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped
Type 3 versions, which cause problems with printers.
You may also need to tell dvips to force
letter sized paper with the option: -t letter.
Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.
File Size Limit
Authors will be permitted to submit a document file up to 5 MB (megabytes) in
size. To request an exception, contact the paper submission technical support
The filename of the document file should be the first author's last name,
followed by the appropriate extension (.ps or .pdf). For example, if the first
author's name is Johan Smith, you would submit your file as "smith.ps" or
"smith.pdf". To speed transmission of your PostScript and PDF files, you may
use a compression utility that will produce compressed archives that are 100%
compatible with the ZIP compression format defined by PKWare or the GZip format
common on UNIX and Linux systems. Such a utility can be downloaded at:
This compression is not required, but it is allowed and encouraged so that file
transfer times may be reduced. If you do submit a compressed version of the
document file, use the same filename specification mentioned earlier, with the
appropriate file extension (for example, "smith.zip" or "smith.gz"). The paper
submission process will append the filename with a unique identifier when it is
stored on our system, so multiple submissions with the same name will not
overwrite each other and will be distinguishable.
Electronic Paper Submission
When you have your document file ready, gather the following information
before entering the submission system:
Document file in PDF or PS format
Affiliation, email address, and mailing address for each author
Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)
To submit your document and author information, go to the 'Paper Submission'
link on the DSW 2019 homepage:
The submission system will present an entry form to allow you to enter the
paper title, abstract text, review category, and author contact information.
ALL authors must be entered in the online form, and must
appear in the online form in the same order in which the authors appear on the
After you submit this information, the system will display a page with the
data that you entered so that you may verify its accuracy. If you need to
change the data to fix a mistake, you may use the back button on your browser
to return to the information entry form. Once you approve of the data that you
have entered, you may choose your document file for upload at the bottom of the
verification page. When you click on the button labeled 'Continue' at the
bottom of this page, the page will check the filename extension to make sure it
matches the submission criteria, then your browser will upload your file to our
server. Depending on the size of your file and your internet connection speed,
this upload may take a few minutes. At the end of a successful upload, you
will see a confirmation page displaying the paper number that is assigned to
you, and and email message will be sent to the authors' email addresses to
confirm that the file has been uploaded. If you do not see the confirmation
page after uploading your file, we may not have successfully received your file
upload. If you encounter trouble, contact the paper submission support at:
IEEE Copyright Transfer Form
All submissions must have an IEEE Electronic Copyright form submitted before
the manuscript is allowed to be delivered to reviewers. If the submission is
not accepted, the copyright transfer form becomes null and void.
The electronic copyright form is digitally linked to your submission; if you
revise/update your paper's title or author list, the copyright form will still
apply. There is no need to submit a new copyright form.
The confirmation page that is displayed after uploading your final,
camera-ready document file will also have a link to the IEEE Electronic
Copyright Form (eCF) system. That system will guide you through a series of
questions to determine the type of copyright form required for your manuscript
and will electronically record your signature. You will have the opportunity to
download a PDF version of your electronically-signed copyright form, and both
the IEEE eCF system and the DSW 2019 system will send you a
confirmation of the receipt of the properly signed form.
Online Review Process
Your submitted paper will be converted to PDF format by the submission
system if necessary, then visually inspected by our submission system staff to
assure that the document is readable and meets all formatting requirements to
be included in a visually pleasing and consistant proceedings publication for
DSW 2019. If our submission inspectors encounter errors with your submitted
file, they will contact you to resolve the issue. If your paper passes
inspection, it will be entered into the review process. A committee of
reviewers selected by the conference committee will review the documents and
rate them according to quality, relevence, and correctness. The conference
technical committee will use these reviews to determine which papers will be
accepted for presentation in the conference. The result of the technical
committee's decision will be communicated to the submitting authors by email,
along with any reviewer comments, if any.
Monitor Your Submission Status
After you submit your document, you may monitor the status of your paper as
it progresses through the submission and review process by using the Paper
Status website available at:
Authors will be notified of paper acceptance or non-acceptance by email as
close as possible to the published author notification date. The email
notification will include the presentation format chosen for your paper
(lecture or poster) and may also include the presentation date and time, if
The notification email will include comments from the reviewers. The
conference cannot guarantee that all of the reviewers will provide the level of
comment desired by you. However, reviewers are encouraged to submit as detailed
comments as possible.
Because of the short amount of time between paper acceptance decisions and
the beginning of the publication process, DSW 2019 is not able to allow for
a two-way discourse between the authors and the reviewers of a paper. If there
appears to be a logistical error in the reviewer comments, such as the reviewer
commenting on the wrong paper, etc., please contact DSW 2019 at
Required Author Registration
Be sure that at least one author registers to attend the conference using
the online registration system available through the conference website. Each
paper must have at least one author registered, with the payment
received by the author registration deadline (see above) to avoid
being withdrawn from the conference.
Copyright Issues for Web Publication
If you plan to publish a copy of an accepted paper on the Internet by any
means, you MUST display the following IEEE copyright notice on
the first page that displays IEEE published (and copyrighted) material:
Copyright 2019 IEEE. Published in the 2019 IEEE Data Science Workshop (DSW 2019),
scheduled for June 4-6, 2019 in Lausanne, Switzerland. Personal use of this
material is permitted. However, permission to reprint/republish this material
for advertising or promotional purposes or for creating new collective works
for resale or redistribution to servers or lists, or to reuse any copyrighted
component of this work in other works, must be obtained from the IEEE. Contact:
Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane /
P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl.
If you post an electronic version of an accepted paper, you must provide the
IEEE with the electronic address (URL, FTP address, etc.) of the posting.