Policies
Refund Policy
All registration fees covering a paper are non-refundable. For registration fees not covering a paper:
A full refund, after a US$50 (equivalent) processing fee, will be given, provided the request is applied for prior to the last day of the Advance Registration deadline.
Refunds will not be issued after the Advance Registration deadline, unless in extreme cases (i.e. medical or family emergencies, visa issues based on solid evidence). In such cases, the organizers must be alerted prior to the conference start date. To obtain a refund, an email must be submitted containing proof of the extenuating circumstance, up to one week after the conference end date. Any visa related issues must provide proof that the application was submitted early enough according to the typical times to obtain a visa for the country and person in question.
The final decision on refund will be at the discretion of the conference organizers.
IEEE Event Conduct and Safety Statement
IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity.
Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events.
Participants should report any behavior inconsistent with the principles outlined here, to on-site staff, security or venue personnel, or to eventconduct@ieee.org.
IEEE Signal Processing Society Diversity Statement
The IEEE Signal Processing Society adheres to the IEEE Code of Conduct and is committed to providing equal opportunity to its members, regardless of ethnicity, race, nationality, disability, socioeconomic status, sexual orientation, religion, gender, age, and/or personal identity. The Society is committed to a welcoming and inclusive environment that promotes diversity in the signal processing community.
Non-Presented Paper (No-Show) Policy
The IEEE Signal Processing Society enforces a "no show" policy. Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper. In-person paper presentations are preferred, but, in the SPS interest of promoting green events, virtual presentations options will also be made available for those who are not able or willing to travel and attend the physical conference. Authors of all accepted papers will be expected to record and submit a video presentation, as well as be present virtually at the corresponding Question and Answer (Q&A) Forum, or in-person during the physical conference session. Accepted papers without a video presentation or without author participation in the assigned Q&A Forum/Session will be marked as a "no show" paper and will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed as part of the on-site electronic proceedings and the copyright of these papers will belong to the IEEE.
Note: For physical and virtual poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this implies "no show".
Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the "no show" occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The “no show” authors may appeal the decision of the Technical Program Chair(s) to the Vice President Conferences.
The Signal Processing Society values diversity. Authors who anticipate inability to travel to a conference are still encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication in conference proceedings, without any knowledge of the author’s travel limitations. During registration, authors will indicate whether they will attend in-person or virtually.
Author Registration
Each paper needs to be covered by at least one registration at the full member/non-member rate. Each author’s full registration can cover at most FOUR papers that he/she authored or coauthored. Papers cannot be covered with only a student registration. Student registration fees are applicable only to full-time students. Papers without a full registration will be withdrawn from the program and the proceedings.
Qualified Proxy Policy
The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.
Preprints
Authors may post their preprints following the applicable IEEE policies. For more information, please check IEEE Conference Policies.
Conference Paper Reproducibility and Supporting Content
It is recommended that authors are offered the ability to share datasets, code and other supporting content associated with accepted papers. The below platforms support reproducibility and publicity for posters and/or presentation files that accompany a conference paper. These below options can be added to the Call for Papers, conference website, and author acceptance email, as well as mentioned during the conference:
- Increase the visibility, impact, and reproducibility of your research.
- Free resources are available to upload content associated with your paper!
IEEE DataPort
Upload up to 2TB of data associated with your conference paper to IEEE DataPort at no cost. Uploading your data will enhance the value of your article, support research reproducibility, and may even result in more citations for you since each dataset uploaded to IEEE DataPort is assigned a unique DOI that can be cited and referenced!
To add your datasets or learn more, visit IEEE DataPort.
Code Ocean
Include associated code, software simulations, algorithms, and more for article readers to understand what produced the results. Articles in the IEEE Xplore® digital library will display the associated and executable code from Code Ocean. Published code is fully citable and receives a DOI for better discoverability.
To add your code or learn more, visit Code Ocean.
IEEE SigPort
Upload your presentations or posters in PDF format to share with other conference attendees. By posting your information, it will promote visibility of your work, and easier access to conference presentation slides. Accepted authors will receive an email with instructions and a complimentary code to add content.
IEEE Event Terms and Conditions
https://www.ieee.org/conferences/event-terms-and-conditions.html