EMBC 2026 Registration

All registration fees covering a paper are non-refundable. For registration fees not covering a paper, a full refund (minus a USD 50 processing fee) will be issued if requested before the Early Rate Registration deadline.

If a registration supports a paper that has reached final submission, it is non-refundable.

The presenting author must register and attend the conference to support the paper.

Anyone registering to support a paper must have an eligible full non-student conference registration type. Student registrations, Single-Day registrations, and Half Day Workshop Only registrations do not count toward this requirement on their own.

If a presenting author enters accepted papers while a student registration is selected, the registration will be upgraded to the corresponding full non-student rate before checkout and the registrant must confirm the higher author rate. IEEE or EMBS student members may also choose the corresponding full member rate directly.

Each eligible full conference registration covers up to two accepted papers, regardless of submission type.

If an author has more than two accepted papers, they must purchase an additional eligible full conference registration.

Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper in person at the conference. If a paper is not presented at the conference, the paper will not be published by IEEE on IEEE Xplore or other public access forums, but these papers will be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE. For poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this also implies the paper was not presented. Conference organizers are required to collect attendance records and a list of any non-presented papers and submit to IEEE staff.

Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no-show authors may appeal the decision of the Technical Program Chair to the VP-Conferences.

The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.

EMBC values diversity. Authors who anticipate inability to travel to a conference because of a government-imposed travel restriction are still encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication without any knowledge of the author's travel restriction. Within one week of paper acceptance notification, travel-restricted authors must notify the Technical Program Chair of the conference with proof of their restriction. Substitute presenters may be possible or, depending on conference resources, other accommodations may be available, such as a remote presentation or pre-recorded video.