SSIAI 2024 Paper Submission Kit

Part I: General Information


The submission and review process is handled similar to past SSIAI events.

  • Paper Submission
    • Authors who wish to participate in the conference must submit a manuscript, with a maximum of 4 pages, including figures and references, consisting of a complete description of their ideas and applicable research results. Detailed specifications for the submission content and format are provided below.
    • This paper must be submitted by Wednesday, 15 November 2023.
    • The status of all submissions will be available on the SSIAI 2024 website. The status page indicates successful receipt of a submission and electronic copyright form, whether the submission has passed formatting inspection, and whether the submission is accepted.
    • Submissions will be reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted on this website and authors will also be notified of the review results by email.
    • If your manuscript is accepted, you must: register to attend the conference by Monday, 12 February 2024; and present the paper.
  • The review process is being conducted entirely online. To expedite the review process, and to assure that the submissions will be readable through the online review system, we request that authors submit papers that are formatted according to the Paper Kit instructions included here. For similar reasons, authors are strongly encouraged, though not required, to format the submissions using these tools as well.

    Part II: Formatting and Templates

    Document Formatting

    Use the following guidelines when preparing your manuscript:

    LENGTH: You are allowed a maximum of 4 pages for your manuscript. These limits include all figures, tables, and references. Any documents that exceed the 4 page limit will be rejected.

    LANGUAGE: All proposals must be in English.

    MARGINS: Documents should be formatted for standard letter-size (8.5 in. by 11.0 in.) or A4 (210mm by 297mm) paper

    • All text and figures should be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
    • The left margin must be 19mm (0.75 inches).
    • The top margin must be 25mm (1.0 inch), except for the title page where it must be 35mm (1.375 inches).
    • On the first page, the top 50mm (2 inches) is reserved for the title, author(s), and affiliation(s). These items should be centered on the page, starting at 35mm (1.375 inches) from the top of the page.

    COLUMNS: Manuscripts should be in 2-column format. The title and author block on the first page should span across the two columns. Wide figures may span across two columns. However, the use of wide figures should be limited if possible.

    A format sheet with the margins and placement guides is available in PDF format:

    • PDF file (When you print this file, make sure the "shrink to fit" box is not checked!)

    These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.


    Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.

    Size: Use a font size that is no smaller than 10 points and no larger than 12 points throughout the paper, including figure captions.

    TITLE: The paper title should appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title should be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

    AUTHOR LIST: The authors’ name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

    BODY: Major headings appear in boldface CAPITAL letters, centered on the page. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the page on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

    REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

    [1] J. P. Kerekes and J. E. Baum, "Full-Spectrum Spectral Imaging System Analytical Model," IEEE Trans. Geosci. Remote Sens., vol. 43, no. 3, pp. 571-580, Mar. 2005.

    [2] A. B. Tarokh and E. L. Miller, "Subsurface Sensing under Sensor Positional Uncertainty," IEEE Trans. Geosci. Remote Sens., vol. 45, no. 3, pp. 675-688, Mar. 2007.

    ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. If possible, position illustrations at the top of pages, rather than in the middle or at the bottom. Caption and number every illustration. All illustrations should be clear when printed on a black-only printer. Be sure that your images are acceptable when printed in black and white (the USB and online IEEE Xplore proceedings will retain the colors in your document).

    PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.


    The following style files and templates are available for users of LaTeX and Microsoft Word:

    We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size (8.5 in. by 11 in.) or A4 (210mm by 297mm) paper layout. The LaTeX environment files specify suitable margins, page layout, text and a bibliography style.

    In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

    Part III: Submission of the Manuscript

    The review process will be performed from the electronic submission of your manuscript. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

    File Format

    Papers must be submitted in Adobe Portable Document Format (PDF) format.

    Please make sure that you submit a valid PDF to the submission system. Adobe Acrobat is the preferred way of generating a PDF file, but there are many other options which produce quality PDFs as well.

    PDF files:

    • must not have Adobe Document Protection or Document Security enabled,
    • must have either US Letter or A4 sized pages,
    • must be in first-page-first order, and
    • must have ALL FONTS embedded and subset.

    ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the reviewers of the abstract have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF file generation tool’s user guide to find out how to embed all fonts.

    Information for LaTeX users

    Generating a PostScript file is straightforward for all LaTeX packages we are aware of. When preparing the proposal under LaTeX, it is preferable to use scalable fonts such as Type I, Computer Modern. However, quite good results can be obtained with the fonts defined in the style file recommended above (spconf.sty).

    PDF files with Postscript Type 3 fonts are highly discouraged. PDF and PostScript files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures.

    For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including -Ppdf option to dvips. The resulting PDF file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers.

    You may also need to tell dvips to force letter sized paper with the option: -t letter.

    Most current LaTeX installations also include pdflatex, which produces acceptable PDF files as well.

    File Size Limit

    Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the paper submission technical support at:

    File Name

    The filename of the document file should be the first author’s last name, followed by the appropriate extension (.pdf). For example, if the first author’s name is Johan Smith, you would submit your file as ”smith.pdf“.

    The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable.

    Electronic Paper Submission

    When you have your document file ready, gather the following information before entering the submission system:

    • Abstract in PDF format
    • Affiliation, email address, and mailing address for each author
    • Paper title

    To submit your document and author information, go to the Paper Submission link on the SSIAI 2024 homepage:

    The submission system will present an entry form to allow you to enter the paper title, paper topic, and author contact information.

    ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

    After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labelled 'Continue' at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you, and an email message will be sent to the corresponding authors' email addresses to confirm that the file has been uploaded. If you do not see the confirmation page after uploading your file, we may not have successfully received your file upload. If you encounter trouble, contact the paper submission support at:

    Online Review Process

    A committee of reviewers selected by the conference committee will review the manuscripts and rate them according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which abstracts will be accepted for presentation in the conference. The result of the technical committee’s decision will be communicated to the submitting authors by email, along with any program committee comments, if any.

    Monitor Your Submission Status

    After you submit your document, you may monitor the status of your paper as it progresses through the submission and review process by using the Paper Status website available at:

    Notification of Acceptance

    Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper and may also include the presentation date and time, if available.

    The notification email may include comments from the reviewers and/or program committee members. The conference cannot guarantee that all of the reviewers will provide the level of detail desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

    If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact SSIAI 2024 at

    Required Author Registration

    Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each accepted paper being presented must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

    Copyright Issues for Web Publication

    If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

    Copyright 2024 IEEE. Published in the 2024 Southwest Symposium on Image Analysis and Interpretation (SSIAI) (SSIAI 2024), scheduled for 17-19 March 2024 in Santa Fe, New Mexico, USA. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

    If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.


    Please make sure to put the conference name (SSIAI 2024) and the paper number that is assigned to you on all correspondence.

    Additional questions regarding submission of papers should be directed to the following address:

    SSIAI 2024
    Conference Management Services, Inc.
    2711 Pierre Place
    College Station, Texas, USA
    Phone: +1-979-846-6800
    Fax: +1-979-846-6900

    Part IV: Preparation of the Presentation

    Details will be provided at a later date.